Committee Role Desriptions

President (Mandatory Executive role)

Overall leadership and running the club. Oversee and guide all committee positions. Chair committee and general meetings. Signatory to cheques.

Vice President (mandatory Executive role)

Support President in leadership and oversight responsibilities. Assume role of President when required.

Treasurer (mandatory Executive role)

Financial oversight of the Club including full accounting function, receipts and payments, bank reconciliation, monthly reporting and budget. Prepare full year Accounts and engage Auditor to certify. Signatory to cheques.

Assistant Treasurer

Support treasurer in all ways possible, particularly cash receipts and banking.

Secretary (mandatory Executive role)

All secretarial admin work including correspondence, meeting minutes, newsletters, handbook and Annual Report collation.

Assistant Secretary

Support secretary in admin work, plus update various media and communication platforms including Facebook, Website and Team App.


Full responsibility for the registration process for new and returning athletes. Coordinate registration days as appropriate and liaise with Centre Registrar.

Ranks & Records

Update and maintain club records and age group point’s rankings. Issue certificates weekly for club records and PB Awards. Coordinate trophies and prizes for annual presentation day.

Chief of Officials

Manage parent roster for Club Events including Chiefs and additional helpers. Coordinate and encourage officials’ education through relevant LAVIC courses

Competition Team Manager

Competition day team management that includes warming up the athletes, assisting young athletes to ensure they get to their events, and taking up competition issues with the relevant centre officials.

Training Team Manager

Oversee weekly club training. Prepare training plans to suit up coming competitions and skills requirements. Coordinate club coaches and helpers to assist with smooth running of weekly training.


Champion fundraising and sponsorship for the season including but not limited to Centre Fundraising weeks, BBQ’s, Trivia Nights and Raffles.

Centre Delegate (2 positions)

Attend Centre Monthly Meetings (3rd Monday of every month) and represent Metro and any issues the Club wants raised. Also report back to Metro and issues relevant.


Handle uniform stock and order additional as required. Introduce new items to the uniform range with approval from club committee.

Club Photographer

Weekly photographs of Metro athletes and families, including competition shots and Certificate photos at Club area. Posting to Facebook, team app and website as required.